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Academic Coordinator

EF Education First

EF Education First

Oxford, UK · United Kingdom
Posted on Friday, July 5, 2024

Academic Coordinator


Full Time

Start date – 27th August 2024

Do you have a passion for education? Are you bold, confident and charismatic? Are you interested in working at the heart of an educational establishment with a mixture of nationalities and cultures? If so, EF Education First invites you to open the world with education as an Academic Coordinator in the academic hub of Oxford!

Careers at EF | Open the world with us

EF Education First’s mission is opening the world through education.

A career with EF combines the support and opportunity of a large international organisation, with the spirit and energy of a small business. We look for thinkers and doers – creative, collaborative, and motivated people who are excited by education, communication, and travel.

When you join EF, you join a multicultural and diverse community working across more than 600 schools and offices in 50 countries. In the UK and Ireland, our core presence is felt at our international language campuses and summer schools, where we welcome students from around the world to participate in language learning and cultural exchange. Whoever you are, whatever you are passionate about—we welcome you and encourage you to open the world through education.

Your Role

EF International Language Campus Oxford is currently looking for an Academic Coordinator to join our vibrant and diverse academic team, supporting our Director of Academics (DoA) and ensuring the smooth administration of our academic programmes. This is a full time position and on a permanent basis.


  • To ensure the smooth, effective administration of all academic programmes
  • To ensure students receive the highest levels of customer service in the Academic department
  • To support the Academic team and teaching teams by ensuring the smooth day to day running of the department
  • Manages timetabling, ensuring all students are allocated to appropriate classes taking into account special requests, budgetary parameters, visa types and additional courses (eg internship), all classes are allocated to appropriate rooms and working with the DoA to ensure teachers are properly assigned to classes
  • Ensures timetables are finalised in a timely manner for students and teachers and are accurate
  • Conducts regular checks on teacher administration and provides feedback as directed by DoA
  • Cover for teacher absence as directed by DoA
  • Deals with student enquiries, problems and complaints as required
  • Assists with attendance monitoring (attendance check, follow up, issue of attendance letters, etc)


  • Qualified EFL Teacher – CELTA/TESOL/DELTA
  • Customer service focused with excellent communication and people skills
  • Strong MS Office skills
  • Enjoys working in busy & varied environment
  • Excellent customer service skills, communication & people skills
  • Ability to handle difficult situations with ease, remaining calm & positive under pressure
  • All offers are subject to a clear DBS check and two references
  • Right to work in the UK
  • C2 level of English

Why you will love EF Oxford

  • Continuous professional development for all staff
  • Work in a truly international environment
  • Regular social events
  • Ambition is nurtured and fast-tracked career enhancement opportunities are provided
  • Staff are encouraged to innovate, take ownership of their ideas and bring them to fruition
  • Global career opportunities
  • Wealth of teaching resources available
  • Employee Assistance Program
  • Life insurance
  • Private Health Insurance
  • Free Access to EF Hello Language Learning
  • Cycle to Work Scheme

What do our staff say?

  • ‘Diverse teaching team with mix of ages, cultures and interests'
  • ‘Materials provided so less prep time is needed’
  • ‘Fantastic international students and good customer service’
  • ‘You are encouraged to take on as many challenges as possible, which helps you progress as a teacher and professional’


EF is committed to safeguarding and promoting the welfare of children and adults and expects all staff and volunteers to share this commitment. References will be followed up and will ask specifically whether there is any reason that the applicant should not be engaged in situations where they have responsibility for, or substantial access to, persons under 18. Upon interview all gaps in CVs must be explained satisfactorily and proof of identity and, where applicable, qualifications will be required. Appropriate suitability checks will be required prior to confirmation of appointment.