Job Title: People Admin Coordinator

Location: Italy
Reports to: HR Manager

Role Overview

The People Admin Coordinator provides administrative and operational support to the HR Administration in Italy. This role ensures compliance with Italian labor laws, assists in preparing employment related documents, and acts as a point of contact for employees regarding HR and payroll-related queries. The position works closely with the Payroll Specialist to guarantee accurate and timely payroll processing.

Key Responsibilities

• Employment Documentation
  • Prepare and manage employment contracts, amendments, and termination letters in compliance with Italian labor regulations.
  • Maintain accurate employee records and ensure timely updates in HR systems.
• HR Support & Compliance
  • Respond to employee inquiries, company policies, and HR procedures.
  • Ensure employment processes comply with local labor legislation and company standards.
• Payroll Coordination
  • Collaborate with the Payroll Specialist to provide accurate data for monthly payroll (new hires, terminations, salary changes, leave, benefits).
  • Bridge between employees and the payroll team
• Administrative Tasks
  • Support onboarding and offboarding processes, including documentation and system updates.
  • Support and collaborate with our external HR advisor

Qualifications & Skills

• Education: Bachelor’s degree in HR, Business Administration, or related field.
• Experience:
  • 2+ years in employment administration or payroll support
  • Knowledge of Italian labor laws and compliance requirements.
• Skills:
  • Strong attention to detail and organizational skills.
  • Excellent communication skills in Italian and English.
  • Proficiency in HRIS and MS Office tools.
  • Experienced in Oracle HCM

Key Competencies

• Confidentiality and integrity in handling sensitive data.
• Ability to work collaboratively with HR and payroll teams.
• Problem-solving and proactive approach to process improvement.

About EF Education First

At EF we believe that the world is better when people try to understand one another. Since 1965, we have helped millions of people see new places, experience new cultures, and learn new things about the world and about themselves. Our culturally immersive education programs—focused on language, travel, cultural exchange, and academics—turn dreams into international opportunities.

When you join EF, you join a multicultural and diverse community working across more than hundreds of schools and offices in 50 countries, all with one shared mission of opening the world through education. Whoever you are, whatever you are passionate about—we welcome you and want you to bring that to work every day. EF is proud to be an equal opportunity employer, and we are committed to inclusion and belonging across race, ethnicity, gender, age, religion, caste, parental status, identity, experience and everything else that makes you unique.

Founded in Sweden in 1965, EF has schools and offices around the world, including hubs in Boston, London, São Paulo, Tokyo, Zürich, and more. Learn more at https://www.ef.com.

EF is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. All positions are subject to a criminal background and/or reference checks, as applicable.

＃LI-IA1