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Front Desk Coordinator

EF Education First

EF Education First

Administration
Panama · Panama City Beach, FL, USA
Posted on Dec 6, 2025
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As Front Desk Coordinator you will be the face of EF Panama office, providing exceptional service to employees, visitors, customers, vendors, and community partners. Operating our front desk and reception with professionalism and warmth, you'll maintain a high level of productivity and poise while juggling multiple priorities. Your friendly and positive demeanor will set the tone for every interaction, making you a central figure in fostering EF’s office culture and spirit.
Beyond daily operations, you'll play a pivotal role in creating unforgettable workplace experiences—from helping plan monthly happy hours to supporting large-scale events like our annual summer and holiday parties. With your creativity, attention to detail, and strong organizational skills, you’ll collaborate with internal teams and external partners to build dynamic events that bring the office to life.
You’ll also be responsible for ensuring the everyday atmosphere of the office is welcoming, polished, and running smoothly. That means staying on top of cleanliness and presentation, identifying maintenance needs, and supporting the overall functionality of shared spaces—because great experiences start with thoughtful environments.
As a resource for stakeholders and a champion of company culture, you'll gain valuable insight into EF’s business and teams, helping to elevate the employee experience and make EF the best place to work, every single day.
What You’ll Do:
    • Welcome guests and staff with professionalism and positivity.
    • Manage opening/closing duties always maintaining a tidy and inviting workplace.
    • Handle staff inquiries via email and in-person and provide top-tier support.
    • Monitor timelines and components to ensure events are on-brand, on-time, and dazzling.
    • Produce newsletters, staff-wide emails, and calendar invitations.
    • Maintain office-wide chat updates and internal platforms (e.g., SharePoint/Global Net).
    • Channel the pulse of the people—gather feedback and turn it into action.
    • Ensure the workspace runs smoothly by overseeing office cleanliness, tidiness, and maintenance.
    • Be a key resource for staff-led events like meetings, guest visits, or team celebrations.
    • Maintain the office appearance by keeping the reception area clean and organized ensuring that it is visually appealing
    • Be the eyes and the ears of the office, gathering authentic feedback and the “pulse of the people” to inform offerings
Who You Are:
  • A creative visionary with a flair for turning ideas into show-stopping moments.
  • A natural networker, building meaningful relationships with staff, vendors, and stakeholders.
  • A high-energy individual driven by service, possessing a keen sense of hospitality and positivity—even in high-pressure moments.
  • Obsessed with details—whether it's proofreading a calendar invite or noticing a crooked banner.
  • Adaptable and proactive, unfazed by shifting priorities or last-minute pivots.
  • Energized by problem-solving and always seeking ways to optimize and elevate the employee experience.
  • A true team player who’s just as comfortable setting up tables as presenting in a brainstorm.
  • Comfortable working outside regular hours when the job calls for it.
  • Skilled in Microsoft Excel, PowerPoint, Outlook, Teams, Canva, SharePoint/Globalnet—and always eager to learn more.
Who we are:
The EF Office Life & Services Team is the host of EF Panama, responsible for driving our one-of-a-kind EF culture through communication, events, programs, and office environment. We know that every interaction, phone call, email, and act of kindness matters – no matter how big or small. Our goal is simple: to make EF the very best place to work.
With your extroverted, friendly and enthusiastic presence and can-do attitude, you'll assist with recruitment, onboarding, and orientation, making sure every new team member feels welcomed, supported and engaged - from day one and beyond!
You'll be the go-to person for office communications, managing our weekly newsletter, sending out company-wide emails and calendar invitations, managing the company intranet and posting in Teams channels to ensure our staff is in the loop on all the latest happenings.

About EF Education First

At EF we believe that the world is better when people try to understand one another. Since 1965, we have helped millions of people see new places, experience new cultures, and learn new things about the world and about themselves. Our culturally immersive education programs—focused on language, travel, cultural exchange, and academics—turn dreams into international opportunities.

When you join EF, you join a multicultural and diverse community working across more than 600 schools and offices in 50 countries, all with one shared mission of opening the world through education. Whoever you are, whatever you are passionate about—we welcome you and want you to bring that to work every day. EF is proud to be an equal opportunity employer and we are committed to inclusion and belonging across race, ethnicity, gender, age, religion, caste, parental status, identity, experience and everything else that makes you unique.

Founded in Sweden in 1965, EF has schools and offices around the world, including hubs in Boston, London, Mexico City, São Paulo, Shanghai, Stockholm, Zürich, and more. Learn more at https://www.ef.com.

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