PLEASE NOTE: Your application will expire one year from the time of submission. Please feel free to apply to any other positions for which you may qualify.

Job Posting End Date:

Deadline to apply is 11:59 PM on

09-27-2023

Job Title:

Professional Standards Technician

Contract Type:

Employee

Annual Salary:

$35,880.00 - $60,996.00

(Support staff salary will be based on internal equity and experience)

Location:

FL - HOME OFFICE

Job Description Summary:

Our Mission is to equip students for success by developing and delivering highly effective digital learning through an intuitive online platform

FLVS does not discriminate in admission or access to, or treatment or employment in its programs and activities on the basis of race, color, religion, age, sex, national origin, marital status, disability, genetic information or any other reason prohibited by law.

The Position:

Position General Summary:

Under direction of the Senior Manager, Professional Standards, the Professional Standards Technician performs functions specific to supporting the Professional Standards Department within FLVS. The Professional Standards Technician performs general day to day coordination of Professional Standards administrative functions, including records management and support. The Professional Standards Technician is classified as a confidential employee and must hold all work-related information in the strictest confidence.

Essential Position Functions:

• Assist in coordinating and maintaining calendar/schedule for the Professional Standards Department

• Assist with all administrative aspects of the Professional Standards Department to include creating final documents from notes or outlines including letters, memos, project summaries, meeting agendas, meeting minutes, presentations, and spreadsheets

• Assist department with maintaining all Professional Standards records to include scanning, storage, retention, and destruction in Electronic Records Management System (ERMS)

• Conduct manual search in the Department of Education’s Disqualification List data base for all new hires, contractors, and vendors; conduct other verifications as needed

• Assist with background screening process for all employees; to include other states requiring FLVS to comply with their requirements

• Assist in the transfer process for current staff as needed

• Provide coverage for the Professional Standards Department in the absence of staff members

• Escalate concerns or issues with service, documentation, process, or systems to appropriate parties

• Meet professional obligations through efficient work habits such as, meeting deadlines, honoring schedules, coordinating resources and meetings in an effective and timely manner, and demonstrate respect for others

• All work responsibilities are subject to having performance goals and/or targets established

(These essential functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required.)

Minimum Requirements:

Education/Licensure/Certification:

• Associate’s degree in a related field; or equivalent combination of education and relevant experience

Experience:

• 2 years Human Resources/clerical experience, preferably in Professional Standards/Employee Relations

Knowledge, Skills, and Abilities (KSA's):

• Knowledge of principles, methods, and techniques of administration related to the area of Human Resources- Employee Relations/Professional Standards

• Knowledgeable of current applicable federal, state, school district laws, codes and regulations related to the area of Human Resources- Employee Relations/ Professional Standards

• Strong written and verbal communication skills

• Strong interpersonal skills

• Excellent customer service skills

• Strong organizational skills

• Ability to understand and follow verbal and written instructions

• Demonstrative skill in attention to detail

• Ability to function effectively in a high demand environment

• Ability to work independently and as a team member

• Working knowledge of general office practices, methods, and equipment, including computer skills in Microsoft Office suite of products.

• Ability to compile, review, categorize, prioritize, analyze and interpret data and/or information

CORE COMPETENCIES FOR SUCCESS:

COMMUNICATION SKILLS

Clearly and effectively conveys and/or presents information verbally; summarizes what was heard to mitigate miscommunication; Shares ideas and perspectives and encourages others to do the same; Informs others involved in a project of new developments; Disseminates information to other employees, as appropriate; Effectively uses multiple channels to communicate important messages; Keeps supervisor well informed about progress and/or problems in a timely manner; Writes in a clear, concise, organized and convincing way for a variety of target audiences; The written message is consistently error-free; The written message has the desired effect on the target audience

CUSTOMER FOCUS

Prioritizes customers (internal and external) and their needs as primary and is dedicated to meeting their expectations; Develops and maintains customer relationships; builds credibility and trust; Quickly and effectively solves customer problems; Provides prompt, attentive service in a cheerful manner; adapts to changing information, conditions or challenges with a positive attitude; Incorporates customer feedback into delivery of service to provide the best experience possible for the customer; Actively promotes our organization in community by serving as an ambassador or volunteer

INTERPERSONAL SKILLS

Relates well with others; Treats others with respect; Shares views in a tactful way; Demonstrates diplomacy by approaching others about sensitive issues in non-threatening ways; Considers and responds appropriately to the needs, feelings and capabilities of others; Fosters an environment conducive to open, transparent communication among all levels and positions; Takes the initiative to get to know internal and external customers

FUNCTIONAL /TECHNICAL EXPERTISE

Has the skills, abilities, knowledge and experience to be successful in functional area of expertise; Dedicates time and energy to keeping abreast of the latest information related to area of expertise and technology; Picks up on technology quickly; Does well in technical courses and seminars; Produces high quality work in organized and timely fashion

INDIVIDUAL CONTRIBUTOR COMPETENCIES FOR SUCCESS:

PEER RELATIONSHIPS

Finds common ground and solves problems for the good of all; Can represent his/her own interests and yet be fair to other groups; Solves problems with peers with minimal “noise”; Is seen as a team player and is cooperative; Easily gains trust and support peers; Encourages collaboration; Is candid with peers

CREATIVITY

Comes up with a lot of new and unique ideas; Easily makes connections among previously unrelated notions; Tends to be seen as original and value-added in brainstorming sessions; Takes calculated risks; Is not afraid to try new things and potentially “fail fast”

SELF KNOWLEDGE

Seeks feedback; Gains insight from mistakes; Is open to constructive criticism; isn’t defensive; Proactively seeks to understand his/her strengths and areas for growth; applies information to best serve organization; Recognizes how his/her behavior impacts others and incorporates insight into future interactions

PLANNING

Accurately scopes out length and difficulty of tasks and projects; Sets objectives and goals; Breaks down work into the process steps; Develops schedules and task/people assignments; Anticipates and adjusts for problems and roadblocks; Measures performance against goals; Evaluates results

ORGANIZING

Uses his/her time effectively and efficiently; Concentrates his/her efforts on the more important priorities; Can attend to a broader range of activities as a result of organizing time efficiently; Can marshal resources (people, funding, material, support) to get things done; Can orchestrate multiple activities at once to accomplish a goal; Arranges information and files in a useful manner

PROBLEM SOLVING

Uses rigorous logic and methods to solve difficult problems with effective solutions; Probes all fruitful sources for answers; Can see hidden problems; Is excellent at honest analysis; Looks beyond the obvious and doesn’t stop at the first answers

DRIVE FOR RESULTS

Can be counted on to exceed goals successfully; Very bottom-line oriented; Steadfastly pushes self and others for results; Is full of energy for the things he/she sees as challenging; Not fearful of acting with a minimum of planning; Consistently seizes opportunities; Consistently exceeds goals

Physical Requirements and Environmental Conditions:

• Frequency of travel: Occasional travel is required for meetings, trainings and conferences; location may vary and may require overnight stays

• Light physical activities and efforts required working in an office environment

(Reasonable accommodations will be made in accordance with existing ADA requirements for otherwise qualified individuals with a disability.)