Company Description

KIPP
KIPP Public Schools is a national network of tuition-free public schools educating 120,000 students in grades Prek-12 across 21 states and Washington, DC. While each of our schools is as unique as the community to which it belongs, we are united around a shared promise: Together, A Future Without Limits. You can learn more at www.kipp.org.

KIPP Jacksonville Public Schools
KIPP Jacksonville Public Schools is part of the KIPP national network. Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose – college, career, and beyond – so they can lead fulfilling lives and build a more just world.

In the 2024-25 school year, the KIPP Jacksonville region will be comprised of four schools educating more than 3,000 students, kindergarten through twelfth grade in the North and West sides of Jacksonville, Florida.

• KIPP Impact Academy: Kindergarten - 4th grade, 6th - 8th grade

• KIPP VOICE Academy: Kindergarten - 8th grade

• KIPP Bessie Coleman Academy: Kindergarten - 8th grade

• KIPP Bold City High School: 9th - 12th grade

For the current school year, teachers at KIPP Jacksonville Public Schools work the following hours Monday through Friday and may have occasional meetings or special school events outside of these hours. Hours for teachers and students may vary slightly by school.

• K-8 Staff: 7:30am - 4:30pm K-8 Students: 8:00am - 3:30pm, Wednesday K-8 dismissal is at 1:30pm

• High School Staff: 6:45am - 3:45pm, High School Students: 7:15am - 2:30pm, Wednesday High School dismissal is at 12:30pm.

Every Wednesday is a student early release day, which allows teachers to participate in weekly professional development and content team meetings. *This doesn’t include Wellness Wednesdays when all staff leave at student dismissal.

To support these schools, we will employ more than 300 full-time staff members. We seek educators and colleagues that represent our core values of high expectations, growth mindset, commitment to team, trust, joy, and sustainability. To learn more about what it is like to work and teach at KIPP Jacksonville Public Schools, please visit www.kippjax.org/teach where you can also view all of our job postings.

Job Description

Ideal Start Date: January 2025

Reports To: Chief Schools Officer

Role Type: Salaried, Year-Round
This role works out of the KIPP Jacksonville Public Schools regional offices in Jacksonville, Florida.

POSITION OVERVIEW
The Executive Assistant (EA) will be a key part of the chief-level team which includes the Executive Director (ED), Chief Schools Officer (CSO), Chief Operating Officer (COO), Chief Financial Officer (CFO) and Chief Advancement Officer (CAO) as well as other executive assistants. The Executive Assistant that supports the Chief Schools Officer ensures the Academics team stays organized by streamlining calendars and times to support efficiency. The EA is a self-starter who can take initiative, anticipate needs, and is a polished communicator as they represent leaders for the organization to a variety of internal and external stakeholders. Due to the sensitive nature of email communication, they will uphold the highest levels of confidentiality and professionalism.

The ideal candidate for this position will have a deep passion for social justice and educational equity for all children, excellent relationship-building and communication skills, and loves organization.

The EA is a full-time role on the shared services team which oversees four schools currently and is actively planning for growth in future school years. As a member of the shared services team, this individual would be responsible for doing whatever it takes to ensure that students develop the knowledge, skills, and character strengths they need to succeed throughout their education and in the competitive world beyond.

This position is year-round and performs duties as assigned by their manager. This position reports directly to the Chief Schools Officer. Typical hours are 8:00 a.m. to 5:00 p.m. but vary for this role based on the season. Regular travel between school campuses will be required. Some travel to community events during/after normal business hours would be required.

SPECIFIC DUTIES

• Schedule all appointments, meetings, events, and travel for the Chief Schools Officer.

• Manage team meeting schedules and coordinate logistics for large group meetings

• Supports logistics of regional meetings and retreats, including technology set-up, food ordering, note-taking, etc

• Conduct short and long-term calendar reviews to ensure calendar accuracy and resolve potential scheduling conflicts

• Develop and maintain effective communication with all contacts (internal and external)

• Prepare and edit documents in MS Word, Excel, PowerPoint, Google Suite, Canva and other programs as needed

• Process expense reporting for the Chief Schools Officer

• Data collection and reporting for school audits

• Ordering supplies for the academics team

• Order, track and maintain systems for curriculum purchases and deliveries

• Participation on various Shared Services Team committees

• Assist with additional projects or duties as assigned

COMPENSATION

• The starting annual salary range for this role is typically between $40,000-$45,000

• Free individual level health benefits, including medical, dental, and vision

• Free individual short-term and long-term disability insurance

• 403(b) retirement program with a company match

Qualifications

REQUIREMENTS

• KIPP Jacksonville believes that our staff will represent our core values—high expectations, a growth mindset, commitment to team, trust, joy, and sustainability. We search for established educators who embody them.

• Possesses a deep commitment to both racial and educational equity; supports the building of an organization that reflects the community KIPP serves; holds self and others on team accountable for centering equity.

• Associate’s degree

• Demonstrated success juggling multiple projects and competing priorities across teams of people

• Meticulous attention to detail

• Demonstrated grace-under-fire professionalism with a positive and proactive attitude

• Demonstrated skills in computer applications like MS Suite (including Teams) and Google Suite

• Exceptional written and oral communication and problem solving

• Adapts quickly with unfamiliar systems/projects and ambiguity

HIGHLY PREFERRED QUALIFICATIONS

• Prior experience in office management, administrative support, or customer service

• Bachelor’s degree

Additional Information

APPLY
Please complete an application and upload a resume via our job board. No applicants will be considered that submit resumes through other job postings. Link here: https://careers.smartrecruiters.com/KIPP/jacksonville

If you're a current KIPP Jax team member, you should:

1) Inform your current manager of your interest in the role and

2) Complete the online application

QUESTIONS

If you have questions about this position, please email Emma at [email protected]. Please understand that resumes and/or cover letters are not accepted via email and you will be redirected to apply via the website.

KIPP Jacksonville Public Schools is committed to a policy of equal treatment for all individuals applying for employment at our schools. KIPP Jacksonville Public Schools does not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation or national or ethnic origin.