Project Management Support Specialist
Raptor Technologies
About Us!
Raptor was founded in 2002 with the mission to protect every child, every school, every day. Today, Raptor is a school safety partner for 60,000 schools in 55 countries, providing SaaS and mobile technology as well as comprehensive training and consultation solutions across the entire school safety life cycle, ranging from crisis prevention and preparation to emergency response and recovery. Raptor’s globally integrated product portfolio supports a school’s foundation of safety and wellbeing, including Emergency Management, Campus Movement, Student Wellbeing and Safety Training and Compliance.
Position Overview:
The Project Management Support Specialist provides administrative, coordination, and operational support to Project Managers to ensure projects are organized, documented, and executed efficiently. This role helps maintain project schedules, documentation, communications, and reporting while assisting project managers with day-to-day project operations.
Job Duties & Responsibilities:
- Assist Project Managers in planning, organizing, and tracking project activities.
- Maintain project schedules, milestones, and task tracking systems.
- Coordinate meetings, prepare agendas, and document meeting minutes.
- Follow up on action items and ensure deadlines are being met.
- Prepare and maintain project documentation, reports, and records.
- Organize project files and ensure documentation is up to date.
- Assist with preparing project proposals, presentations, and status reports.
- Support project onboarding and administrative setup when new projects begin.
- Serve as a point of coordination between Project Managers, internal teams, and external stakeholders.
- Distribute project updates, reports, and documentation.
- Help track communication threads and maintain records of decisions and changes.
- Update project tracking tools, dashboards, and status reports.
- Assist in monitoring project budgets, timelines, and deliverables.
- Identify potential scheduling conflicts or delays and escalate as needed.
- Help maintain project management systems and workflows.
- Support the development and documentation of project processes and procedures.
- Assist with quality control and document review to ensure consistency
Qualifications:
- Bachelor’s degree or equivalent experience in business administration, project management, or a related field.
- 1–3 years of administrative, coordination, or project support experience.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office or Google Workspace.
- Ability to manage multiple tasks and priorities simultaneously.
- High attention to detail and problem-solving ability.
Due to the high volume of applications we receive, we are unable to personally respond to every applicant or provide individual feedback. Candidates selected to move forward will be contacted directly by our team. We appreciate your interest in Raptor Technologies.
If you are a resident of California, Colorado, New Jersey, New York or Washington, please reach out to hr@raptortech.com for a reasonable estimate of annual base compensation and any eligible incentive compensation. The actual compensation offered to successful candidates for roles may be higher or lower, based on non-discriminatory criteria including but not limited to relevant professional experience, geographic location, knowledge, skills, and abilities. This range will be reviewed on a regular basis.
Raptor Technologies is an Equal Opportunity Employer, providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, veteran status, or any other characteristic protected by applicable federal, state, or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, compensation, training, promotion, transfer, leaves of absence, and termination.