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Program Management Specialist

Smithsonian Institution

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Washington, DC, USA

USD 120,579-156,755 / year

Posted on Dec 19, 2025

OPEN DATE: December 19, 2025

CLOSING DATE: December 26, 2025

POSITION TYPE: Trust Fund

APPOINTMENT TYPE: Temporary NTE 1 Year

SCHEDULE: Full Time

DUTY LOCATION: Washington, DC

Position sensitivity and risk:
Non-Sensitive Moderate Risk

Open to all qualified applicants

What are Trust Fund Positions?

Trust Fund positions are unique to the Smithsonian. They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants and contracts. Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status. The salary ranges for trust positions are generally the same as for federal positions and in many cases trust and federal employees work side by side. Trust employees have their own benefit program, which may include Health, Dental & Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Smithsonian Early Enrichment Center (Child Care), Flexible Spending Account (Health & Dependent Care).

Conditions of Employment

Pass Pre-employment Background Check and Subsequent Background Investigation for position designated.
Complete a Probationary Period.
Maintain a Bank Account for Direct Deposit/Electronic Transfer.
The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in U.S. is not required to apply.
Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement.

Application Deadline: December 26, 2025
Department: National Museum of the American Indian
Employment Type: Full Time
Location: Washington, DC
Workplace type: Onsite
Compensation: $120,579 - $156,755 / year

OVERVIEW

The Smithsonian Institution is the world’s largest museum, education, and research complex, with 21 museums and the National Zoo. This position is located at the National Museum of the American Indian’s (NMAI’s) Cultural Resource Center in Suitland, MD, in the Outreach & Engagement Planning Office. The NMAI cares for one of the world's most expansive collections of Native artifacts, including objects, photographs, archives, and media covering the entire Western Hemisphere, from the Arctic Circle to Tierra del Fuego. Since the passage of its enabling legislation in 1989 (amended in 1996), the NMAI has been steadfastly committed to bringing Native voices to what the museum writes and presents, whether onsite at one of the three NMAI venues, through the museum's publications, or online. The NMAI is also dedicated to acting as a resource for the hemisphere's Native communities and to serving the greater public as an honest and thoughtful conduit to Native cultures.

The Program Management Specialist assists the Program Manager in managing and directing the Outreach & Engagement Planning Office.

DUTIES AND RESPONSIBILITIES

The incumbent provides assistance in coordinating with the supervisor to plan, oversee, and maintain all aspects of the Office and programs; exercising effective control over the resources of the organization; and coordinating and integrating management and program activities.

Aids in strengthening current and in creating new relationships with Native communities, individuals, and organizations to expand the Museum’s outreach and engagement with Native peoples, and in advancing the community-centered goals of the Museum by contributing to the planning, initiating, and implementing of comprehensive community outreach and engagement projects and programs.

Supports collaborative partnerships and projects with allied organizations and institutions including universities, non-profits, and other Smithsonian units and government agencies and with Native communities and individuals and allied organizations.

Advises NMAI units concerning community outreach and engagement. Serves as a consultant and collaborator on exhibits and collection projects advising professionals on ways to include communities in project development to advance knowledge and understanding of the Native cultures of the Western Hemisphere

Serves as lead for program evaluation and quality assurance functions to ensure compliance with applicable laws, regulations, policies, and overall program effectiveness and efficiency.

Supervises a small direct report staff and provides oversight and direction to volunteers, interns, and fellows. Develops and maintains short- and long-term strategic goals to facilitate NMAI and Smithsonian mission.

Deals with officials or other units or organizations, advising higher level officials on problems and issues such as budget shortages, personnel problems, or serious program deficiencies.

QUALIFICATION REQUIREMENTS

Education (if positive education is required) and Experience: Example: To qualify for this position, applicants must possess a bachelor’s degree (B.A.) from an accredited four-year college or university and/or 3-5 years of related experience (described below); or an equivalent combination of education and experience.

Expert knowledge of the administrative field of community outreach and engagement laws, strategies, programs, projects, and goals to serve as program management specialist.

Expert knowledge of community outreach, engagement and sustainable community relationship building and demonstrated ability of effective coordination and collaboration with various audiences and community groups.
Knowledge of and skill in organizational and long-range planning; advanced knowledge and experience in issues associated with program design, coordination and implementation, and facilitation skills including working with others, problem solving, and managing conflict.
Lived or learned experience working directly with Native communities.
Written communication skills to write statements of work, letters, memoranda, reports, etc., and to present lectures, seminars, and symposia to live audiences.
Knowledge of budget and fiscal management principles to recommend and implement trust and federal budgets and spending plans, to prepare budget documents, and to ensure provision of logistics in support of the program.
Interpersonal relationship skills to represent the program, make presentations, and participate in discussions, meetings, and conferences; to cultivate and maintain relations with a variety of individuals whether they are high level employees, representatives from other museums and galleries national or international, private foundations or cultural institutions, past and potential donors, scholars of all disciplines, and leaders from cultural, education, and financial institutions.
Knowledge of project management systems, methods, and techniques to plan, manage, and implement assigned projects to include developing project goals, schedules, milestones, budgets, and spending plans.

Education completed outside the United States must be deemed equivalent to higher education programs of U.S. Institutions by an organization that specializes in the interpretation of foreign educational credentials. This documentation is the responsibility of the applicant and should be included as part of your application package.

Any false statement in your application may result in rejection of your application and may also result in termination after employment begins.

Join us in "Inspiring Generations through Knowledge and Discovery."

Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week.

What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager.

Relocation expenses are not paid.

The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact NMAI-HR-STAFF@SI.EDU. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian’s Accommodation Procedures (https://www.si.edu/OEO/IndividualswithDisabilities).

The Smithsonian Institution is an Equal Opportunity Employer. To review The Smithsonian's EEO program information, please click the following: https://www.si.edu/oeo

About National Museum of the American Indian

Established in 1989, through an Act of Congress, the Smithsonian’s National Museum of the American Indian is an institution of living cultures dedicated to advancing knowledge and understanding of the life, languages, literature, history and arts of the Native peoples of the Western Hemisphere. The National Museum of the American Indian is comprised of two premier centers for exhibitions and public programs— a museum in Washington, D.C., on the National Mall, and a second museum in Manhattan in New York City. The museum also has a collections, research and conservation facility, the Cultural Resources Center, which is located in Suitland, Maryland. The three state-of-the-art facilities of the National Museum of the American Indian make it a leading museum about Native peoples of the Western Hemisphere and a popular cultural destination.

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