About the Role

Mindvalley events are well-known worldwide for creating magic and connections that change the course of lives. From Mindvalley University, with 300 events across a city over 2 weeks to A-Fest with 4 days of outstanding experiences in exotic locations, our projects bring transformation to thousands of Mindvalley students every year. We’re looking for a passionate and experienced Event Manager to join the team to help make A-Fest and other Mindvalley events happen globally and virtually.

Responsibilities

Planning and executing various logistics for Mindvalley events, such as

• creating project plans and timelines for events
• researching and sourcing hotels and other venues for the events globally
• coordinating the setup, audio-visual, decor, and entertainment needs for the programs
• sourcing and managing vendors, and suppliers, and negotiating contracts and terms
• creating production schedules and plans, and managing the production during the events
• coordinating F&B and venues for parties, socials and dinners
• managing the staffing needs for the event and training other crew members
• giving input to sales, marketing, and communications plans
• coordinating invoices and payments
• coordinating accommodation and travel for the crew and speakers when needed
• creating post-event feedback surveys, analyzing, and reporting data after each event
• any other event management-related tasks where help is needed

Technical Competencies:

• Event Planning and Execution: Strong skills in planning and executing events, including logistics, venue management, audio-visual setups, decor, and entertainment. Ability to create detailed production schedules and plans.
• Vendor and Partner Management: Sourcing, negotiation, and management of vendors, sponsors, and partners locally and internationally.
• Agenda Development: Providing valuable input into event agendas, suggesting content and program improvements, and collaborating with speakers and presenters.
• Staffing and Volunteer Coordination: Determining staffing needs, recruiting, training volunteers, and ensuring efficient team operation.
• Sales, Marketing, and Communications: Contributing to the development of sales, marketing, and communication plans for events.
• Budget Management: Managing event budgets, creating financial plans, and tracking expenses.
• Problem Solving and Resourcefulness: Quick thinking and adaptability in solving event-related challenges.
• Data Analysis and Reporting: Creating post-event feedback surveys, analyzing data, and generating insightful reports.
• Accommodation and Travel Planning: Proficiency in creating accommodation plans, rooming lists, and coordinating travel arrangements for speakers and crew.
• Virtual Event Management: Experience in managing the production and details of virtual events.

Soft Skills:

• Attention to Detail: Strong organizational skills and meticulous attention to detail.
• Multitasking and Prioritization: Ability to handle multiple tasks and projects, prioritize effectively, and manage time efficiently.
• Adaptability: Quick adjustment to changes and unforeseen circumstances during events.
• Communication Skills: Excellent verbal and written communication abilities.
• Leadership: Leading cross-functional teams and inspiring team members.
• Analytical Thinking: Analyzing data to inform event decisions and improvements.
• Legal and Ethical Awareness: Knowledge of legal standards and ethical practices in event management.
• Collaboration: Effective collaboration with cross-functional teams to achieve event goals.

Experience:

• Bachelor's degree in Event Management, Marketing, or a related field.
• 5+ years of experience in event planning and execution.
• Proven track record of successfully organizing large-scale events.
• Experience with event technology and tools.
• Strong project management skills.
• Excellent interpersonal and leadership abilities.
• Proficiency in budget management and financial planning.
• Knowledge of legal and ethical standards in event management.
• Experience with virtual event platforms and technology.

Mindvalley is an equal opportunity employer and does not discriminate on the basis of race, colour, religion, gender identity or expression, national origin, age, disability, marital status, sexual orientation, or any other legally protected status. We are committed to creating a diverse and inclusive workplace and encourage applications from all qualified individuals.