Portfolio Project Coordinator
At Pearson, we’re committed to a world that’s always learning and to our talented team who makes it all possible. We are bold thinkers and standout innovators who motivate each other to explore new frontiers in an environment that supports and inspires us to always be better. With a rich heritage that combines 150 years of experience in publishing with the latest learning technology and digital services, we help people learn whatever, wherever and however they choose.
Working closely with a cross-functional team, the Portfolio Project Coordinator - Institutions, will provide project and administrative support across the vertical. This role requires the individual to coordinate across various product development and strategic initiatives and communicate with executive management on status, risks, mitigations, and actions for projects and initiatives owned by the Portfolio. A successful candidate will have strong analytical and problem-solving skills, as well as great project management and communication competencies.
Coordination and collaboration with all stakeholders (inhouse teams) for various projects.
Administration – Responsible for providing administrative support on multiple projects, including initiation and population of project documentation using standardised templates.
Assisting – Documenting project requirements, onboarding and creating purchase orders for external contractors, and tracking/processing invoices through to payment.
Monitoring – Responsible for working with the team to update schedules, budgets and other documents as needed, providing information to other Pearson departments and Portfolio Management.
Planning/Execution – Responsible for coordinating meetings as required, including preparing and/or editing meeting agendas and minutes, presentations, and materials.
Supporting Product Managers - to retrieve necessary information (e.g. user/client requirements and relevant case studies).
Driving Action - Ensuring actions are tracked and completed in a timely manner that ensures continued progress for the projects.
Stakeholder Communication and Management - providing updates, running steering committees and reporting on projects.
Post-secondary degree/diploma or equivalent qualification
A minimum of 2 years of core project management or related experience would be an asset.
Digitally proficient; including Microsoft Office, Smartsheet, and some knowledge of
purchase order/invoice processing, project management systems, JIRA and learning
Strong organisational skills – analytical thinking, planning and organising.
Strong Communication skills – Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
Strong team-working skills – Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
Leadership skills – Positively influence others to achieve results that are in the best interest of the organization. Use a variety of techniques to work with stakeholders to achieve your goals.
Ability to build Relationships – Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization.
Behave Ethically – Understand ethical behaviour and business practices and ensure that own behaviour and the behaviour of others is consistent with these standards and aligns with the values of the organization.
Strong decision making and problem-solving skills based on collecting and analysing available, relevant, and reliable information, learning who to ask for opinions and input, and acting upon the analysis in a timely and effective manner.
Ability to balance thinking with action; able to redefine problems when working in ambiguity. Takes initiative and leads change.
Ability to collaborate with key stakeholders and lead cross-functional teams.
Excellent Excel and Smartsheet skills.
Excellent written/verbal English communication skills.
Knowledge of the publishing processes.
Ability to work independently without direct supervision.
Ability to work well within and across teams.
Excellent analytical and project coordination skills.
Time management skills.
Ability to deal with deadlines and pressure effectively.
What to expect from Pearson
Did you know Pearson is one of the 10 most innovative education companies of 2022?
At Pearson, we add life to a lifetime of learning so everyone can realize the life they imagine. We do this by creating vibrant and enriching learning experiences designed for real-life impact. We are on a journey to be 100 percent digital to meet the changing needs of the global population by developing a new strategy with ambitious targets. To deliver on our strategic vision, we have five business divisions that are the foundation for the long-term growth of the company: Assessment & Qualifications, Virtual Learning, English Language Learning, Workforce Skills and Higher Education. Alongside these, we have our corporate divisions: Digital & Technology, Finance, Global Corporate Marketing & Communications, Human Resources, Legal, Strategy and Direct to Consumer. Learn more at We are Pearson.
We value the power of an inclusive culture and also a strong sense of belonging. We promote a culture where differences are embraced, opportunities are accessible, consideration and respect are the norm and all individuals are supported in reaching their full potential. Through our talent, we believe that diversity, equity and inclusion make us a more innovative and vibrant place to work. People are at the center, and we are committed to building a workplace where talent can learn, grow and thrive.
Pearson is an Affirmative Action and Equal Opportunity Employer and a member of E-Verify. We want a team that represents a variety of backgrounds, perspectives and skills. The more inclusive we are, the better our work will be. All employment decisions are based on qualifications, merit and business need. All qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, gender expression, age, national origin, protected veteran status, disability status or any other group protected by law. We strive for a workforce that reflects the diversity of our communities.
To learn more about Pearson’s commitment to a diverse and inclusive workforce, navigate to: Diversity, Equity & Inclusion at Pearson.
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Job: PROJECT/PROGRAMME MANAGEMENT
Organization: English Language Learning
Req ID: 13773